PERSONAL DATA PROCESSING INFORMATION
This personal data processing information document (hereinafter the “Document”) is prepared in fulfilment of “Obligation to Inform” of Borsa İstanbul A.Ş (hereinafter “Borsa”) under the Article 11 of the Law on the Protection of Personal Data No. 6698 (hereinafter the “Law”).
In processing personal data, Borsa conducts with the awareness of the importance of and sense responsibility for personal data. In the course of processing the personal data Borsa respects good faith principle.
I- Identity of the Data Controller
In accordance with the provisions of the Law, Borsa is “Data Controller” with respect to the data it processes.
II- Processing purposes
Personal data in the Borsa is processed for performance of the obligations of the Borsa arising from the Capital Market Law and other related legislation; for market operations and market supervision and audit; to ensure that capital market instruments, debt instruments and precious metals and other gems and other contracts, documents and securities deemed appropriate by the Capital Markets Board are traded in a reliable, transparent, effective, stable, fair and competitive environment; for implementation of the Labour Law and social security legislation, for provision of social and health-related support to our employees and their families; to determine that the representatives (brokers/traders) of the institutions authorized to trade in the markets meet the necessary conditions; to enable access to the market by persons authorized to trade in the market; for transferring transaction information to the relevant clearing house for the purpose of clearing and settlement of the transactions concluded in the markets; for evaluation of applications made for authorization to trade; for use of the information of the authorized persons during the operations carried out by Borsa Istanbul; compliance with the legislation and / or instructions of the competent authorities; ensuring contact with relevant persons; informing on and sending invitations for trainings, seminars, meetings, events, organization etc. activities organized or supported by the Borsa; for enabling participation in training programs carried out by the Borsa and ensuring compliance with the principles of participation to the program in BISTEP programs and registration to the said program; to obtain company information from the relevant persons when necessary for the purpose of conducting index calculation activities and determining the companies to be included in the indices; for contacting companies within the scope of data broadcasting and distribution services; to communicate with the participants or represented enterprises of gong ceremonies and to share gong ceremonies on social media and with the press; for invoicing of the services received from the Borsa and sending invoices to those concerned; to authorise access to electronic platforms, for tracking of such authorisation - within the framework of the Information Systems activities of the Borsa Istanbul- in order to ensure effective and safe use in accordance with the corporate policies and legal arrangements ; to improve the quality of service with respect to internal and external help desk calls, to comply with the legal obligations with respect to internet access ; for information and marketing; to communicate with the representatives of the companies who are business partners of Borsa, who are in business relations with Borsa and those who are stakeholder in the capital markets with Borsa; to conclude contracts and execution thereof ; due to service purchase contracts made with the suppliers or for any other specified and explicit purposes such as protecting the legitimate interests and security of the Borsa , in accordance with law and rules good faith , in a limited and proportionate manner, and in connection with legitimate purposes for which the data is processed and in an updated form if so necessary.
III- Collecting Method and Legal Purposes of Personal Data Processing
Your personal data may be collected for any of the above purposes through any audio or electronic channels or in written formats; through forms previously created by the Borsa Istanbul or in free form; through security cameras or through the Public Disclosure Platform and Registered Electronic Mail Systems, or through companies that have business relations with the Borsa Istanbul.
Your personal data will be processed on the basis of legal reasons or your express consent set forth in Articles 5 and 6 of the Law.
Accordingly, your data is processed based on your explicit consent; for reasons clearly stipulated in the law, for reasons directly related to conclusion or execution of a contract with you; to fulfil Borsa’s legal obligations, or if processing such data is compulsory for conferring exercise or protection of a right, or without prejudice to the fundamental rights and freedoms of the person concerned, if processing is compulsory for the legitimate interests of Borsa.
Personal data revealing a person’s race, ethnic origin, political opinions, philosophical belief, religion, sect or other beliefs, outfit, association or labour union membership, health, sex life, data concerning criminal records of the person and security measures imposed on the person, biometric and genetic data is considered as a special category of data. Such data may be processed on the basis of your express consent or in the circumstances foreseen in the law, except for data concerning health and sexual life.
IV- To whom and for what purposes personal data can be transferred
In accordance with Article 8 of the Law, your personal data may be transferred to Borsa İstanbul Group Companies in order to register and clear market transactions; to valuation institutions for valuation services, to the regulatory and supervisory authorities and other public institutions and organizations in order to fulfil the obligations arising out of Capital Markets Law and other legislation, the judicial authorities and to those who are authorised to trade on markets.
The name and contact information of the representatives of the Members of Derivatives and Options Market are shared on the Borsa İstanbul website in order to facilitate and accelerate the access of investors to the market.
V- Your Rights
The Borsa Istanbul has necessary sensitivity for your use of rights granted to you under the Law. Under the law you have the right to
1- Learn whether your personal data is processed,
2- Request information, if your personal data is processed,
3- Learn the purpose of processing your personal data and to learn whether it is used in line with the purpose of processing,
4- Know the third parties located in Turkey or outside Turkey to which your personal data is transferred
5- Request correction of your personal data if it is incomplete or incorrectly processed,
6- Request deletion or destruction of your data if reasons that require their processing are no longer existing, whilst your data had been processed in accordance with the legislation,
7- Ask for service of notification to third parties to whom the data is transferred of any correction or of any deletion, destruction or anonymization of data, should the reasons for its processing ceased existing ;
8- Object drawing results through analysis made via automatic systems, and demand compensation if you suffer a loss due to the unlawful processing of your personal data
In this context, your request to exercise your rights above, your applications shall be sent in writing to the address of Reşitpaşa Mahallesi Borsa Istanbul Caddesi No: 4, 34467 Sarıyer / Istanbul or to “firstname.lastname@example.org” address, via secure electronic signature, mobile signature, or by using the e-mail address you exchange with us and registered in Borsa Istanbul system.
In your application;
a) Your name, surname and signature- if application is made in writing (if the application is made by the legal representative, the name and surname of the legal representative must be specified and the application shall be signed by such legal representative)
b) For the citizens of the Republic of Turkey Turkish the identity number, for foreigners passport number or, if applicable, an identification number (if the application is made by a legal representative, such information of legal representative must also be included).
c) The address of residency or that of place of business,
ç) E-mail address, telephone and fax number, if any
d) Subject of demand.
shall be stated.
Information and document related to the subject shall be enclosed in the application. You must make the application in person; for minors or persons lacking discernment, authorized representative must apply with document proving that he / she is the legal representative.
BORSA İSTANBUL A.Ş